President
The President’s primary functions are overseeing the smooth running of the entire Guild and making sure the Guild’s mission and purpose are being followed. The President must feel comfortable speaking in front of a large group of people. Organizational skills are necessary and follow-through is a must.
- Actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting, and membership. Arranges for, schedules, and facilitates general meetings, sew days, and board meetings.
- Assists with, coordinates, and approves the planning of monthly meetings and sew days.
- Maintains (or delegates maintenance of) all social media such as the Guild’s blog, Facebook and Instagram accounts.
- Attends monthly Guild meetings, sew days, board meetings, and Guild programs.
- Acts as an approver of financial transactions, as a signatory on the Guild’s bank account, and/or approves contracts.
- Considers suggestions from members and works with individuals as needed.
- Typically, acts as the facilitator or ’emcee’ of the regular Guild meetings.
Vice President
- Prepares and posts the agenda for monthly Guild meetings and board meetings.
- Performs the duties of the President, if needed, including running the monthly meeting.
- Plans and prepares recommendations for Board approval for regular meeting programs and events.
- Actively recruits member and guest speakers for meeting demos and presentations on topics of interest, especially as they relate to modern quilting style and techniques.
- Attends monthly Guild meetings, sew days, board meetings, and Guild programs.
- Along with the other officers, actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting, and membership.
Secretary
- Takes notes at monthly meetings, if needed.
- Posts monthly minutes the the Guild’s blog, including announcements, Guild business, presentations, show and tell, etc, if needed.
- Collates and sends out monthly email newsletter, plus any additional email announcements.
- Monitors the saltlakemqg email box, responding as needed.
- Attends monthly Guild meetings, sew days, board meetings and Guild programs.
- Along with the other officers, actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting, and membership.
- Corresponds, as necessary with organizations who have dealings with the Guild.
- Maintains documentation of sign-in sheets, agendas, minutes etc.
Membership Coordinator
- Maintains membership records, keeping up-to-date spreadsheet and/or database of members and membership directory.
- Provides a summary of membership information regularly to the board/general Guild.
- Attends monthly Guild meetings, sew days, board meetings and Guild programs.
- Along with the other officers, actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting, and membership.
Treasurer
- Maintains the Guild’s PayPal account, including preparing reports for board and Guild Monthly and Board meetings as needed.
- Files all required official paperwork and tax returns in a timely manner.
- Prepares budget for the board’s approval.
- Pays any bills, including reimbursements to members.
- Tracks membership dues collection throughout the year and shares information with Membership person.
- Provides a summary of financial information regularly.
- Attends monthly Guild meetings, sew days, board meetings and Guild programs
- Along with the other officers, actively participates in leadership and decisions about topics such as annual planning, programs, events, challenges, budgeting, and membership.
Social Media Coordinator + Committee
- Assists in maintaining the Guild’s social media accounts, Facebook and Instagram.
- Takes photos at monthly meetings and posts them to the Guild’s social media accounts.
- Posts meeting/event notices to the Guild’s social media accounts.
- Creates content, as necessary, including show and tell content to the Website Coordinator
- Responds to private messages on Facebook and Instagram accounts.
Charity Coordinator + Committee
- Organizer of Guild’s philanthropic activities.
- Proposes annual charity that will receive any charity quilts made by the Guild.
- Coordinates with annual charity for giving requirements.
- Encourages charity sewing participation within the Guild.
Events Coordinator + Committee
- Plans, organizes, recruits helpers, executes annual events to include, but not limited to, annual Dye Day and annual Retreat.
Website Coordinator
- Coordinates and collaborates with other board members to update the Guild’s website with current information and announcements.
MQG Coordinator
- One position : Promotes offerings from the national MQG to our local chapter via newsletter, website and meetings.
- One position : QuiltCon Quilt Coordinator.
About the author